Solution

In most of the Domino decommissioning projects a substantial part of your Notes databases are no longer actively in use. However, users might still need to read the data or keep it for financial or legal purpose. For this purpose we have developed this Notes2SP service.

This website allows you to easily dump your IBM Lotus Notes databases to your SharePoint online environment (SPO).

After signup and online payment you will get the opportunity to upload your Notes databases to this website in a secure manner. We will make sure that the entire Notes database is uploaded to the SPO sites you have defined.

When we dump a Notes database to SPO we create a read only dump of the Notes database views, forms and all Notes content (including attachments). We always upload all content in the Notes database to SPO because then no content is by mistake forgotten. Hence you cannot instruct us to make a selection of the Notes content to be dumped. We support all Notes database designs and all Notes database content. Notes security is not moved to SPO (unless specifically requested). We strip it away and we simply move everything across. Notes dynamic forms are adjusted in such a way that all fields are displayed and dumped to SPO. Notes response structures are supported and displayed in the SPO views and on the SPO export forms.

A single dump always takes multiple days before its completed. Dumps of very large Notes databases may take a week or even longer because the upload speed to the SPO is not very fast.

The image below shows the dump of a Notes knowledge database to SPO.

All (not hidden) Notes views are recreated in the SPO site as aspx files (marked with an orange rectangle in image above), which can be opened by the user. These aspx files will display the same information that you will see in a Notes view: view content, columns, categories, response documents and so on.

The SPO view allows the users to open the Notes document in SPO, for example:

Files are listed both on the top of the page as well on the original location in the Notes document.

Below image displays a Notes response document structure dumped to SPO.

This, in a nutshell, explains our Notes to SPO dump solution. Please don’t hesitate to contact us on in case you have any questions.

Interested? Please visit the instructions page on how to get started.